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Administrative Assistant


Upper Gwynedd, PA
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Job Details

Job Title: Administrative Assistant  - MER000261

Merck & Co., Inc. Kenilworth, N.J., U.S.A. known as Merck in the United States and Canada, is a global health care leader with a diversified portfolio of prescription medicines, vaccines and animal health products. The difference between potential and achievement lies in the spark that fuels innovation and inventiveness; this is the space where Merck has codified its 125-year legacy. Merck’s success is backed by ethical integrity, forward momentum, and an inspiring mission to achieve new milestones in global healthcare.

Merck’s Regulatory Affairs organization helps bring new medical advancements to the world by facilitating the communications and procedures that allow swift, organized compliance across regulatory agencies. As a team of energetic, results-driven individuals, we’re a global network on the leading-edge of healthcare breakthroughs that help provide new, reliable, and compliant medical products, practices, and solutions to the world on time, every time.

Under the supervision of Director(s)/Manager(s), performs secretarial, clerical, administrative and related duties.

Responsible for fundamental administrative/clerical duties requiring analytical ability, independent judgment and problem solving skills:
  • Review priorities with management as necessary
  • Responsible for mail distribution and collection, phone coverage, copying, scanning, and basic expense reports and/or routine financial disbursements
  • Requires basic knowledge of Company policies and practices
  • Apply knowledge and understanding of standard operating procedures for the organization and Division, as well as, specialized terminology commensurate with the position.
  • Interact with internal and external clients
  • Transcribe, record, assemble, track, verify, and maintain accuracy of data/electronic records and spreadsheets
  • Coordinate regular travel arrangements, basic domestic and international
  • Write or answer routine correspondence as directed; i e., form letters with mail merge
  • Maintain daily calendars, i e., meeting scheduling (internal and external meetings), teleconferencing, video conferencing, accepting on behalf of management
  • Ensure accuracy (i e., proofreading, grammar)
  • Maintain databases, general and department or Division specific applications
  • Regularly perform independent basic research via basic Internet and Intranet searches used to prepare e analysis, presentations, and reports
  • Use Comet - order departmental supplies, prepare monthly expense, prepare routine disbursements, follow up on invoices
  • Occasionally travel in the position
  • Multitask daily
  • Support the HR hiring process in filling open positions on the team
  • Assist with special projects and other duties as assigned by the department as needed
  • Perform other work as assigned, including work within your classification throughout the bargaining unit

  • High School Diploma/GED or higher
  • Minimum 1 year’s administrative/secretarial experience
  • Experience in word processing software (e.g., Microsoft Word)
  • Experience in email/calendar/scheduling software (e.g., Microsoft Outlook)
  • Experience in presentation software (e.g., Microsoft PowerPoint)
  • Experience in spreadsheet software (e.g., Microsoft Excel)
  • Willing and able to pass the applicable skills/aptitude assessment test
  • Advanced skills in Microsoft Office including Word, Excel, PowerPoint and Outlook
  • Three (3) years or greater administrative/secretarial experience

Your role at Merck is integral to helping the world meet new breakthroughs that affect generations to come, and we’re counting on your skills and inventiveness to help make meaningful contributions to global medical advancement. At Merck, we’re inventing for life.


If you need an accommodation for the application process please email us at .


Search Firm Representatives Please Read Carefully: 

Merck is not accepting unsolicited assistance from search firms for this employment opportunity.  Please, no phone calls or emails.  All resumes submitted by search firms to any employee at Merck via email, the Internet or in any form and/or method without a valid written search agreement in place for this position will be deemed the sole property of Merck.  No fee will be paid in the event the candidate is hired by Merck as a result of the referral or through other means.

Visa sponsorship is not available for this position.

For more information about personal rights under Equal Employment Opportunity, visit:


Primary Location NA-US-PA-Upper Gwynedd

Other Locations 

Employee Status Regular

Number Of Openings 1

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