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Lead Associate, Administrative Services


Whitehouse Station West, NJ
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Job Details

Job Title: Lead Associate, Administrative Services  - ADM008604

Merck & Co., Inc. Kenilworth, N.J., U.S.A. known as Merck in the United States and Canada, is a global health care leader with a diversified portfolio of prescription medicines, vaccines and animal health products. The difference between potential and achievement lies in the spark that fuels innovation and inventiveness; this is the space where Merck has codified its legacy for over a century. Merck’s success is backed by ethical integrity, forward momentum, and an inspiring mission to achieve new milestones in global healthcare.

Provide administrative support to Direct Materials and Global Operations Sourcing Procurement within the Global Supplier Management Group by handling the day-to-day administrative activities of the team including processing of purchase orders and expense reports, review and submission of invoices, planning and coordination of team meetings and other project activities.
Key responsibilities may include, but are not limited to:

General administrative support : 
  • Provide general administrative and clerical tasks in support of the Vice President, Executive Directors, and staff 
  • Schedule internal/external meetings, teleconferences, and video conferences, monitor calendar conflicts, ensure all relevant teleconferences and/or contact information are included in meeting invites, secure catering and logistics 
  • Maintain knowledge of all applicable Company policies and practices 
  • Apply knowledge and understanding of standard operating procedures for the organization and Division. 
  • Communication Skills must be at a level to effectively interact with Merck executives and internal/external clients. 
  • Supports the use of Team Sites 
  • Coordinate domestic/International travel arrangements as needed and secure all travel plans/VISAS as required/itineraries prior to travel. 
  • Order supplies, prepare and manage POs, track budget and follow up on invoices 
  • Provide backup coverage for the Senior Vice President, Global Supplier Management Group / Global Workplace & Enterprise Services Executive Assistant on an as needed basis 
  • Coordinate other ad hoc projects as needed

Support to the Sourcing activities:

  • Direct Procurement - Source Recommendation Committee coordination/preparation: 
    • Coordinate meetings on a weekly basis 
    • Manage weekly SRC schedule 
    • Maintain accurate SRC pipeline 
    • Compile and Distribute weekly SRC materials 
    • Ensuring attendees have proper clearances and maintaining the roster

Education Minimum Requirement:
  • High School Diploma or equivalent

Required Experience and Skills: 

  • Minimum of (8) years Administrative Assistant supporting executives (Associate Director, Director and Executive Director or above) 
  • Advanced computer skills using MS Office Suite (Outlook, Word, Excel, Power Point etc.) and operation of other peripheral devices 
  • Advanced secretarial/clerical abilities 
  • SAP experience processing: Expense Reports; Purchase Orders and Payment Requests and Vendor Add Forms 
  • Experience scheduling complex travel arrangements including multi-leg domestic and international travel 
  • Documented experience as a strong performer in current and past positions 
  • Ability to handle and prioritize a large number of simultaneous assignments 
  • High attention to detail 
  • Outstanding communication and people skills 
  • Experience with financial and budget tasks  
Our employees are the key to our company’s success.  We demonstrate our commitment to our employees by offering a competitive and valuable rewards program.  Our Company’s benefits are designed to support the wide range of goals, needs and lifestyles of our employees, and many of the people that matter the most in their lives.  If you need an accommodation for the application process please email us at
Search Firm Representatives Please Read Carefully: 
Merck & Co., Inc. is not accepting unsolicited assistance from search firms for this employment opportunity.  Please, no phone calls or emails.  All resumes submitted by search firms to any employee at Merck via email, the Internet or in any form and/or method without a valid written search agreement in place for this position will be deemed the sole property of Merck.  No fee will be paid in the event the candidate is hired by Merck as a result of the referral or through other means.
Visa sponsorship is not available for this position.
For more information about personal rights under Equal Employment Opportunity, visit:

Job Administrative Svcs Generic

Primary Location NA-US-NJ-Whitehouse Station West

Other Locations NA-US-NJ-Kenilworth

Employee Status Regular

Number Of Openings 1

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